{"id":12626,"date":"2020-03-05T11:42:17","date_gmt":"2020-03-05T10:42:17","guid":{"rendered":"https:\/\/slope.it\/staging\/?p=12626"},"modified":"2020-03-07T13:13:15","modified_gmt":"2020-03-07T12:13:15","slug":"what-are-ical-how-to-use-for-hotel","status":"publish","type":"post","link":"https:\/\/slope.it\/staging\/en\/2020\/03\/05\/what-are-ical-how-to-use-for-hotel\/","title":{"rendered":"What are iCal? Here&#8217;s how to use them for your hotel"},"content":{"rendered":"\n<h2 class=\"wp-block-heading\">What is an iCalendar?<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">In general terms, an <strong>iCalendar<\/strong> (known to all as <strong>iCal<\/strong>) is a file format for computers, usually with the extension .ics (but we can also find it with different extensions, such as .ical \/ .ifb \/ .icalendar) capable of representing information aggregated on a time basis, in our case in a <strong>calendar.<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">This tool is <strong>widely used in the hotel industry<\/strong> because it allows you to report information on the <strong>availability<\/strong> of a type of accommodation for a specific period of time in a streamlined and easily accessible calendar.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">The information that can be saved within an <strong>iCal file is limited<\/strong>, in this article we will explain what information is useful for managing the availability of rooms and apartments that can be conveyed via an iCal.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Synchronize online sales portals (OTA) via iCal<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">In some cases the iCal can be used as a worthy replacement to synchronize your PMS with an online distribution portal, agency or tour operator.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Obviously the ideal solution to synchronize availability, rates, prices and reservations between your management and the sales channel involves the use of a <a href=\"https:\/\/slope.it\/staging\/en\/features\/channel-manager\/\">channel manager<\/a> with <strong>2-way connection, however,<\/strong> in the event that the portal does not offer a Channel interface 2-way manager you can use iCal to synchronize availability.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">How does iCal work?<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">As mentioned above, this solution has <strong>limitations<\/strong>, for example iCal allow you to save <strong>only the availability <\/strong>of accommodation on a specific portal.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Through iCalendar it is not possible to keep track of how many units of a specific accommodation are available for a given day, but it is able to save information on its availability status (<strong>available or unavailable<\/strong>).<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Let&#8217;s take an example:<\/strong><br> In my structure I have a type of accommodation called <strong>Double room<\/strong> with 3 units available. By inserting my calendar in a portal, the same portal will only receive information about the availability or not of the accommodation (not of the units specifically). <\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><\/p>\n\n\n\n<blockquote class=\"wp-block-quote is-layout-flow wp-block-quote-is-layout-flow\"><p>If, for a certain day, I have 3 free of my 3 double bedrooms&gt; the iCal will indicate that there is availability.<br> If, for a certain day, I have 2 of my 3 double bedrooms free&gt; the iCal will indicate that there is availability.<br> If, for a certain day, I have 1 of my 3 double bedrooms free&gt; the iCal will indicate that there is availability.<br> If, for a certain day, I have 0 free of my 3 double bedrooms&gt; the iCal will indicate that there is no availability.<\/p><\/blockquote>\n\n\n\n<p class=\"wp-block-paragraph\">The communication is therefore only <strong>one-way (1-way)<\/strong>: therefore it is possible to update the availability from my PMS to the portal where I have inserted the iCalendar but I cannot make the portal update the calendar when a booking is received.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">What are the practical cases in which it may be convenient to use an iCal?<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">It may be convenient to use it if you want to synchronize <strong>&#8220;secondary&#8221; portals<\/strong>, ie portals that generate below 5% of annual reservations and on which you do not intend to invest for a two-way connection.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">It can also be useful in the case of agencies that <strong>do not have an OTA portal<\/strong>, but who intend to know the availability of the structure, in case they want to send a group.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Which are the main portals on which I can synchronize openings and closings via iCal?<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">The most popular portals that can be updated via iCal are the <a href=\"https:\/\/slope.it\/staging\/en\/homepage\/\">Airbnb<\/a> and <strong>Homeaway<\/strong> giants, in fact it is possible to use the iCal to automatically update openings and closings on both portals.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Not only iCal Airbnb or iCal Homeaway, but also other portals such as FlipKey, Ownsdirect, FeWo-direkt or 9Flats can be updated through this technology.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">How can I import it into the OTA portals?<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">ICal can be imported into various portals in <strong>2 different ways:<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">\u274c <strong>Import via file<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">An iCal file can be generated and imported from time to time into the portal you wish to update.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">This approach is <strong>absolutely not recommended<\/strong>, as the file does not have the ability to auto-update itself: it should be imported every time the availability in our accommodation changes, so it is clear that importing by file is <strong>highly discouraged<\/strong> because it is not very expandable.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">\u2714\ufe0f <strong>Import via URL<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Some hotel management software offer the possibility of accessing a public address (url) where an iCal is loaded and updated every few minutes.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">By entering the <strong>URL<\/strong> of the iCal in any portal, the portal can make a request to that address whenever you wish to be updated on the occupancy status of the accommodation. This is a decidedly advantageous automatic process because it does not require manual operations.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">It is good to remember how <strong>the time frame<\/strong> that iCal takes for self-updating depends on two factors:<\/p>\n\n\n\n<ol class=\"wp-block-list\"><li>from the <strong>portal <\/strong>on which it is loaded (how often the portal checks the URL to see if an updated version of the iCal is available);<br> 2. from the PMS update <strong>frequency<\/strong> (how often the management generates the calendar).<\/li><\/ol>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>To import the iCalendars on the various portals<\/strong>, simply follow the procedures indicated by the same portals about, in fact, the import of calendars.<br> For example, here is the procedure to be performed on Airbnb or HomeAway:<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><a href=\"https:\/\/www.homeaway.co.uk\/\">ICal HomeAway upload guide;<\/a><br> <a href=\"https:\/\/www.airbnb.com\/help\/article\/99\/how-do-i-sync-my-airbnb-calendar-with-another-calendar?locale=en&amp;_set_bev_on_new_domain=1581005219_Cz88WLzccnbtX4wh\">ICal Airbnb upload guide.<\/a><br> <\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Where can I find the iCal of my accommodations?<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\"><a href=\"https:\/\/slope.it\/staging\/en\/homepage\/\">The most advanced PMS <\/a>offer accommodation facilities links to the iCal calendars of each accommodation in the management system.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">The Slope management software, in addition to connectivity via 2-way channel manager, offers its customers the possibility of generating iCal URLs that can be used at the hotelier&#8217;s complete discretion.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">For more information on the iCal format or the Slope software, do not hesitate to contact us.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>What is an iCalendar? In general terms, an iCalendar (known to all as iCal) is a file format for computers, usually with the extension .ics (but we can also find it with different extensions, such as .ical \/ .ifb \/ .icalendar) capable of representing information aggregated on a time basis, in our case in a [&hellip;]<\/p>\n","protected":false},"author":9,"featured_media":3268,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[196],"tags":[],"class_list":["post-12626","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-web-marketing-hotel-en"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.6 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>What are iCal? 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